Hotel accountant, accounting manager, the hotel-side contact of the external accountant, finance staff
4 steps · about 31 min of video · Goal: Find your way around the ERP menus, enter a voucher and get the basic reports.
The layout of the Accounting, Stock, Purchasing, POS and Fixed Assets menus.
Video in Turkish
Searching, adding and copying in the chart of accounts, account type, automatic account code, current accounts; inactive accounts not appearing on a voucher.
Video in Turkish
Voucher entry and shortcuts (closing the voucher balance, splitting VAT); voucher statuses Prepared (Hazırlandı), Checked (Kontrol Edildi), Approved (Onaylandı), reaching the source from the voucher, printing.
Video in Turkish
Video in Turkish
Getting and reading the trial balance (mizan) and subsidiary ledger (muavin) reports.
Video in Turkish
Video in Turkish
7 steps · about 32 min of video · Goal: Transfer front office revenue to accounting, process purchase invoices and reconcile current accounts.
Once the daily revenue mappings and VAT definitions have been made, transferring the hotel revenue to an accounting voucher with one click.
Video in Turkish
The invoice screen and stock invoice entry.
Video in Turkish
Entering a delivery note and creating the invoice from it; combining several delivery notes from the same company into one invoice.
Video in Turkish
Video in Turkish
Listing incoming e-invoices, importing them and matching them to current account/stock.
Sending and following up current account reconciliation and BA-BS reconciliation.
Video in Turkish
Video in Turkish
The cheque/note menu and basic operations.
Video in Turkish
Reading a bank statement from Excel and converting it into a voucher.
Video in Turkish
7 steps · about 1 h 55 min of video · Goal: Carry out month-end and period-end closings.
Reflection (allocation) vouchers; financial statement reports.
Video in Turkish
Video in Turkish
Allocating a cost centre proportionally during voucher entry.
Video in Turkish
Entering a customer cheque into the portfolio and collecting it; paying a supplier by cheque; a bounced cheque and the accounting entries.
Video in Turkish
Video in Turkish
Video in Turkish
Period-end exchange rate revaluation; error checking in the e-ledger, assigning journal numbers and uploading to the integrator; tax return account mapping.
The fixed asset card, group/location/useful-life code, depreciation voucher.
A hands-on review of the chart of accounts, voucher and invoice entry, stock voucher, purchasing, reconciliation, trial balance and analyses.
Video in Turkish
The operations to be done in the program at year end. ⚠️ (the title does not say whether the videos cover the front office or the accounting year end; they should be watched and labelled)
Video in Turkish
Answer on your own first, then reveal the answer.
1. You want to correct an approved accounting voucher but the fields are locked. What is needed?
The voucher must first be moved back to "Prepared" (Hazırlandı) status; only a user with the Accounting Full role can do this.
2. An account does not appear in the list on the voucher screen. Two possible reasons?
"Inactive" (Pasif) may be ticked on the account card, or the account may be restricted to another branch.
3. How do you transfer the hotel's daily revenue to accounting?
In Accounting Integrations (Muhasebe Entegrasyonları), Daily Revenue Mappings (Günlük Gelir Eşleştirmeleri) and VAT Definitions (KDV Tanımları) are done once; then the voucher is created from the Hotel Daily Revenue Integration (Otel Günlük Gelir Entegrasyonu) screen.
4. The e-ledger will not assign journal numbers. What do you do?
Clear the error messages on the E-Ledger (E-Defter) screen (if needed run Accounting Maintenance Operations (Muhasebe Bakım İşlemleri) for the relevant date range), then use Assign Journal Number (Yevmiye Numarası Ver).
5. The invoice has arrived for goods already entered with a delivery note. Do you enter it again?
No; on the invoice screen select the delivery note with "Select from Delivery Note" (İrsaliyeden Seç) and the lines come in automatically.
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